Dear University Employees,
In our continued effort to streamline processes, provide more convenience to employees, and increase efficiencies, we plan to start generating electronic W-2 tax forms as of calendar year 2010. This new process will allow you to view and print your W-2 forms instead of having to wait for the mailed version. For the year 2010 and after, you will be able to view your current and future W-2 information via WhitNet.
To start the new electronic process, please log into your WhitNet account and click on the
W-2 Electronic Consent option under Employee Profile. By consenting to receive your
W-2 electronically, you will not receive your 2010 form in the mail. We will notify you in January when year-end processing is complete and your form is securely posted to your WhitNet account. Alternatively, by choosing to not give your consent, you will receive your 2010 W-2 via mail, postmarked no later than Jan. 31, 2011. You have the option to change your consent status at anytime, other than during the year-end processing period.
Please note that all employees need to indicate “yes” or “no” in their WhitNet profile. Failure to do so may result in delays in the generation of the W-2 forms.
If you have questions, please contact Senior Accountant Tara Lambert at x4435. We thank you in advance for your cooperation.
Luz Merkel
Associate Vice President, Finance and Administration
Business Affairs
Tuesday, December 7, 2010
Payroll Services: Timecard deadlines and information for December payrolls
Dear Campus Community,
We are asking for your assistance in observing the following deadlines to ensure the timely and accurate processing of the last three December payrolls.
The last payday of the year for student workers will be Tuesday, Dec. 21; faculty and staff will be paid on Thursday, Dec. 30.
New Honorariums, Stipends and Adjunct Contracts:
All new honorariums, stipends and adjunct contracts that need to be paid through the December 2010 payroll must be received in Human Resource Services by 5 p.m. on Friday, Dec. 10.
Exempt, Monthly Staff:
Employees must complete their web timecards by noon on Friday, Dec. 10; supervisors may approve cards until 5 p.m. on Monday, Dec. 13. There will not be employee or supervisor access to these timecards after the dates and times specified above.
Non-exempt, Semi-monthly Staff:
Employees must complete their timecards by 5 p.m. on Thursday, Dec. 16; supervisors may approve timecards until 5 p.m. on Friday, Dec. 17. There will not be employee or supervisor access to these timecards after the dates and times specified above. Please note: To avoid potential errors and to ensure timely processing, we are asking that employees record their hours daily for the 12/1-15 dates.
Students:
Students have been notified of their deadlines in a separate email. Students must complete their web timecards by noon on Wednesday, Dec. 15; supervisors may approve web cards until 5 p.m. on Wednesday, Dec. 15. There will not be employee or supervisor access to these timecards after the dates and times specified above. Please monitor and approve timecards as they are completed; they may be signed and approved prior to the due date.
Please note: Paydays will occur as usual in January. The first payday for students will be 1/12/11; non-exempt employees’ first payday will be 1/14/11; and the exempt employees will be paid on 1/31/11.
Thank you for your understanding and cooperation! We wish you a blessed Christmas season.
Payroll Services
Human Resource Services: Wellness newsletter & tips; Qualified Default Investment Notice for 403(b) Participants
Employee Wellness Newsletter and Tips for Healthing Living
Human Resource Service regularly shares information provided to us by recognized organizations who promote health and wellness. Below are the pieces shared with us for December.
Employee Wellness Newsletter from the Spokane Regional Health District
Employee Assistance News
Whitworth University is required to provide benefits-eligible employees with the Qualified Default Investment Alternative Participant Notice one month before the start of the new plan year, on Jan. 1, 2011. Click on the links below for information about default investments and for information on the current funds available for employees’ investments.If you have any questions, please contact me by phone or e-mail. I would be happy to answer any questions you have about the paperwork.
JoAnn Fox
Assistant Director for Benefits
Human Resource Services
509.777.4413
jfox@whitworth.edu
Human Resource Service regularly shares information provided to us by recognized organizations who promote health and wellness. Below are the pieces shared with us for December.
Employee Wellness Newsletter from the Spokane Regional Health District
Employee Assistance News
Qualified Default Investment Alternative Notice for 403(b) Retirement Plan Participants:
Whitworth University is required to provide benefits-eligible employees with the Qualified Default Investment Alternative Participant Notice one month before the start of the new plan year, on Jan. 1, 2011. Click on the links below for information about default investments and for information on the current funds available for employees’ investments.
JoAnn Fox
Assistant Director for Benefits
Human Resource Services
509.777.4413
jfox@whitworth.edu
Sodexo Staff Members Tapped to Share Skills, Expertise throughout Region
Whitworth’s Sodexo food-service staff is gaining a widespread reputation for excellence, according to Associate Dean of Students Dick Mandeville. Executive Chef Jess Dozier is considered district chef and helps train chefs at colleges and universities in Washington, Idaho and Montana. Dozier is teaming with baker Ginny Cogle to provide training on baking district-wide. Their work has been so well received that they may be asked to share it nationally.
Operations Manager Dan King provides training on food and kitchen safety at all schools in the district, and General Manager Jim O’Brien, who recently returned from leadership in the workplace training in Denver, Colo., is one of the regional “go to” persons for catering and sustainability.
“It’s like our Sodexo staff consists of the all-stars for the entire region,” says Mandeville, “which translates into Whitworth’s food-service staff being exposed to Sodexo’s best training and ideas, while our Sodexo senior staff members are providing great publicity for Whitworth.”
Way to go, Whitworth Sodexo!
Operations Manager Dan King provides training on food and kitchen safety at all schools in the district, and General Manager Jim O’Brien, who recently returned from leadership in the workplace training in Denver, Colo., is one of the regional “go to” persons for catering and sustainability.
“It’s like our Sodexo staff consists of the all-stars for the entire region,” says Mandeville, “which translates into Whitworth’s food-service staff being exposed to Sodexo’s best training and ideas, while our Sodexo senior staff members are providing great publicity for Whitworth.”
Way to go, Whitworth Sodexo!
Recent Datatel Update May Have Affected Access to Budget Records
Regretfully, a Dec. 4 Datatel update may have taken away or modified some employees’ access to My Budget in WhitNet or budget reports in Colleague. As a result, some of you may not be able to view departmental budget activity that you had been able to view or report before. This is not a general problem. We suggest that you verify your current access, and if you encounter difficulties accessing data for accounts you could view earlier, please e-mail or call Kris Zimbelman at x4322 or kzimbelman@whitworth.edu or Rita Johnson at x3771 or ritajohnson@whitworth.edu so we can research the issue. Thank you for your understanding.
The Business Affairs Office
The Business Affairs Office
Notice for Retirement Plan Participants: New reports now available online
The 2009 Summary Annual Report and the Annual Return/Report of Employee Benefit Plan (Form 5500) for our retirement plan through Principal Financial Group have been posted to the Human Resource Services Benefits & Wellness web page.The links are located in the Retirement Plan Documents section at the bottom of the page. They are titled Summary Annual Report and Annual Return/Report of Employee Benefit Plan (Form 5500).
You are encouraged to view these documents and follow the instructions in the Summary Annual Report for copies. Thank you.
Human Resource Services
You are encouraged to view these documents and follow the instructions in the Summary Annual Report for copies. Thank you.
Human Resource Services
Meet Your Colleague: A Q&A with Associate Director of Admissions Lara Thompson
Name: Lara Thompson
Job title: Associate Director of Admissions
Department: Admissions
How long have you worked at Whitworth? Four years
What do you like best about your job? I get to play a role in helping high-school students decide where they will spend their next four years. It’s such an important time in their lives and I love that I can share my passion and love for Whitworth with them.
In what ways do your gifts and abilities help meet the needs of the campus community you serve? I had such a wonderful experience as both an undergrad and grad student at Whitworth that it makes my job easy. I love meeting new people and traveling to new places, so any chance I get to share my enthusiasm for Whitworth and all that it offers is truly a blessing to me. I also tend to be very detail-oriented and organized, so I enjoy putting together large group visits and events on campus for prospective students and their families.
Favorite book: The Power of One
Favorite movies: “Elf” and “Anchorman”
Favorite food: Everything but tofu. I love food!
Favorite quote: “Walk as if your next step would carry you across the threshold of Heaven” –
Jim Elliot
Favorite music: Anything, but I have a special place in my heart for 80s music
Favorite animals: It’s a tie – cats and dogs
Guilty pleasure: Starbucks peppermint mochas
Hobbies: Soccer, tennis, dodgeball, softball, board games, backyard sports, anything competitive
Best vacation ever: Jan Term international business trip to Australia
Birth place: Daytona Beach, Florida
We’d be surprised to know that…I’ve moved houses 17 times in my life and I have traveled to five of the seven continents. I’m also getting married to Whitworth Head Baseball Coach Dan Ramsay next summer.
I collect…Starbucks mugs and Brewery pint glasses from the places I visit
If you could travel anywhere in the world, where would you go? South America, to check off the sixth continent on my list
If you could try anything and not fail, what dream would you attempt? Buy a lottery ticket?
What is your favorite sound? The heater kicking on
What is your life motto? “Let go and let God”
If the whole world was listening, what would you say? Nothing. I’d let everyone enjoy the silence.
Favorite childhood books: The Boxcar Children and Nancy Drew mysteries
Favorite childhood TV shows: “Full House” and “The Price Is Right”
Least favorite words: lol, brb, btw
If you could go on a road trip with anyone (from the past or present), who would you choose and where would you go? Visit all the MLB ballparks around the country with my fiancé.
Best high school class subjects: P.E. and math
Job title: Associate Director of Admissions
Department: Admissions
How long have you worked at Whitworth? Four years
What do you like best about your job? I get to play a role in helping high-school students decide where they will spend their next four years. It’s such an important time in their lives and I love that I can share my passion and love for Whitworth with them.
In what ways do your gifts and abilities help meet the needs of the campus community you serve? I had such a wonderful experience as both an undergrad and grad student at Whitworth that it makes my job easy. I love meeting new people and traveling to new places, so any chance I get to share my enthusiasm for Whitworth and all that it offers is truly a blessing to me. I also tend to be very detail-oriented and organized, so I enjoy putting together large group visits and events on campus for prospective students and their families.
Favorite book: The Power of One
Favorite movies: “Elf” and “Anchorman”
Favorite food: Everything but tofu. I love food!
Favorite quote: “Walk as if your next step would carry you across the threshold of Heaven” –
Jim Elliot
Favorite music: Anything, but I have a special place in my heart for 80s music
Favorite animals: It’s a tie – cats and dogs
Guilty pleasure: Starbucks peppermint mochas
Hobbies: Soccer, tennis, dodgeball, softball, board games, backyard sports, anything competitive
Best vacation ever: Jan Term international business trip to Australia
Birth place: Daytona Beach, Florida
We’d be surprised to know that…I’ve moved houses 17 times in my life and I have traveled to five of the seven continents. I’m also getting married to Whitworth Head Baseball Coach Dan Ramsay next summer.
I collect…Starbucks mugs and Brewery pint glasses from the places I visit
If you could travel anywhere in the world, where would you go? South America, to check off the sixth continent on my list
If you could try anything and not fail, what dream would you attempt? Buy a lottery ticket?
What is your favorite sound? The heater kicking on
What is your life motto? “Let go and let God”
If the whole world was listening, what would you say? Nothing. I’d let everyone enjoy the silence.
Favorite childhood books: The Boxcar Children and Nancy Drew mysteries
Favorite childhood TV shows: “Full House” and “The Price Is Right”
Least favorite words: lol, brb, btw
If you could go on a road trip with anyone (from the past or present), who would you choose and where would you go? Visit all the MLB ballparks around the country with my fiancé.
Best high school class subjects: P.E. and math
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